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Here is an example wording for the announcement of a new staff: Dear Staff: I am glad to announce that Jane Doe is joining our team starting on June 1. This helps avoid awkward, uncomfortable, or intimate personal conversations in the event that you have a miscarriage within the first 13 weeks. Do drop by and welcome her to the team.Regards,Director, People Operations[Name][Signature], To all staff.Joyce Abraham will join ABC to fill our open position in [insert department]. I'm putting together a gift basket to send over. Assistant, Nancys responsibilities will include handling our organizations daily administrative duties. Accommodations are ways to help you meet performance expectations, not lower the existing standards. Sending your baby's birth announcement through email is a quick, easy, and free way to let co-workers know your new baby has arrived. Please do not remove any watermarks, crop, or edit any of my images without first obtaining written permission from me. (Employee Parent Name) and (Partner's Name) have granted me the honor of introducing you to their newest addition, baby girl (Baby's Name). Join now to receive free weekly newsletters tracking your baby's development and yours throughout your pregnancy. [Employee's name] will work with [department/ team] to [Add information about what they'll be doing / what they'll be . A member of the HR team or the hiring manager can send this email to introduce the newest member to all current employees. Idea #7: Organize a Casual In-Person Meeting with New Employees. Mentioning your name, the department in which you are working, and the position in which you are serving, talk about the maternity leave that was given to you. Baby Announcement Emails August 2, 2013 by Sara Tomlinson Baby Announcement Emails is written for the gracious announcement of a new born baby girl. New employee announcement email. And shell directly report to [employee name. Employees' preferences for benefits have changed. [First employee's full name] will join the [department/ team] on [start date] as our new [Job title. Visits can be arranged via email with new mom/dad (Employee Name) at (Email Address). A serious and professional office warrants a different type of message than an informal one. Pregnancy is about 40 weeks overall, announcing it at about 14 weeks allows your work to prepare for your departure for a good 26 weeks or about 6 months. Circular Im Here milestone prop Nancy comes to us from the great state of Texas. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Subject Line: Welcome [Employee name] to [Company name] Hi everyone, Please join me in welcoming our newest team member, [employee name]. 75 Get-to-Know-You Questions For The Workplace, Why Dont People Like Me? 12 Reasons And How To Fix Them, Leave Of Absence Letter Request (With Examples). Sending you all wishes of health and happiness. Jim Danner Its to officially welcome a new hire to the organization.This email usually goes out on the new hires first day at the company, and it is sent via email to all employees with the new hire in the copy. Here are a formal email you can send to the new mother or father: HR just shared your wonderful news of the birth of your new baby. Properly address your email If you work for a larger company, you may not already know your HR representative so it is important to learn this information. Im very pleased to announce that Nancy Newton will be joining our Human Resources Department here at Willowbury Industries on January 2, 2021. We won't send you spam. If this is your company policy, youll want to include that in the email as well. Thoroughly train my replacements on how to do certain tasks. A simple birth announcement is suitable for most workplaces and can be made in advance. [Start date, e.g. In the United States, three main pieces of legislation govern your rights at work as a pregnant woman. I know, hard to believe, right? ), (Partner Name), had a baby? Subject line: Welcoming [employee's name] to [company name/department] I am incredibly pleased to announce that [employee's name] will be joining our team as [position] as from [start date]. Wishing the 3/4 of you all the best! Congratulations on your new baby! Some examples of accommodations for pregnancy-related limitations include: Your employer is not allowed to charge you for any costs associated with your accommodation or reduce your pay as long as you are still doing your regular job. You can contact her on extension [extension number] or [insert email address].Regards,Director, People Operations[Name][Signature], Greetings everyone,I hope this email finds you well. Here are a few super cute (and funny) new baby card for a coworker options that you can use: Here is a funny (although a bit vulgar) new baby card that would be perfect to congratulate a coworker on their new arrival. If youre not ready to share your good news, its generally easy to hide your first-trimester bump, if you even have one, with loose clothes. Let us welcome her and let her know that you are excited about her joining the team. If youre close with the coworker that just had a new baby, then it is appropriate for you to be more funny and personal in your well wishes. Simply add your baby's photo and customize the text. If you need some help with new baby wishes for your part of the card, here are some cute ideas: Congratulations on the birth of your beautiful baby! Next week or Next Monday], [number of new employees, e.g. Other people would rather keep it strictly professional and not share too much of their personal lives. TELUS Health, formerly LifeWorks, is the Employee Assistance Program provider for Columbia University. Its also essential to include the new hire on that email list so that they know what was said. For example, you can personally introduce a new employee to who they will be working with closely. You are going to make amazing parents and we all wish you good luck with your new little family! I would love to know about it. 2. In this article, Ill share 5 new employee announcement email template examples and help you understand how to plug them to fit your organization. Always seek the advice of your physician or qualified health provider. There are so many people to tell about the arrival of your new baby, it can seem impossible to make sure you share with everyone. Mention your position as well. You should also include the specific dates you'll be leaving and returning to work. All content found on this website is intended for informational and educational purposes only, and is not intended to be a substitute for professional medical advice, diagnosis, or treatment. You shouldn't need to write a memo any longer than one page, even if the employee has a long and illustrious history with the company. It wasn't easy, but all (Height & Weight) of him/her made it in extraordinary health. Will Employers Bring Masks Back to the Workplace? Please purchase a SHRM membership before saving bookmarks. Copyright 2023 Seaside Sundays | Trellis Framework by Mediavine, Start A Money Making Blog Free 5 Day Course, Congratulations On Your Growing Family Card. On my honor as a new (Relation to Baby, like Aunt), I guarantee you have never seen anything as cute as (Baby Name)! If you own your own business or have employees you supervise, be aware they may feel anxious about how your pregnancy may affect their personal work or how things will run when youre on leave. 2:09. Hoping to finally get some shut-eye? First days are challenging, but, as an employer, you can ease the discomfort and make your employee feel welcome. [Company name}. After congratulating the new hire, introduce her to highlight how she fits into your organization. Keep your memo short, to one page if possible. To: All Staff Subject: Announcing the Arrival of Miss (Baby's Full Name). Get your baby to sleep in minutes by following these helpful tips for using white noise! On A Mission to Help Small Businesses to Be a Brand. The new employee announcement email newsletter must include some vital points to introduce the new hire. Unsubscribe at any time. Many congratulations on this happy occasion for your family. When employers asked employees to rank the benefits they don't yet have but would most like to receive, Duncan said, responses differed across generations, with the most-desired benefits as follows: The only commonality across the four generations was a desire for a four-day workweek. Thank you for sharing this joyous news. $('.container-footer').first().hide(); I can be reached via email at (Parent Email Address), phone at (Parent Phone Number), or by mail at (Parent Address). As an entrepreneur or HR professional, have you ever considered writing a new employee announcement email that works? This one-of-a-kind baby is (Weight) and (Height) inches of pure joy. All the staff at this moment informs that a special get together has been arranged on [mention the relevant date] to celebrate this momentous occasion with [mention the first name of the employee] herself. All rights reserved. Explain why you're writing. You want to make the email easy for others to read so they dont skim so much that they miss important information. With everything going on around us, it may be beneficial to talk to a trained professional. The baby weighed [birth weight] and measured [birth height]. [Employee's Name]HR@domain.com. Sending you and your entire family heartfelt congratulations at this wonderful time. Maybe they can give you a few interesting facts about themself. Consult the new parents for what information they would like to share and only include those things. Special occasions like the birth of a baby often call for a gift but whether you should send one really will depend on how close you are to your coworker. ]Joyce comes to us with more than [XX] years of experience, having served [information about professional experience], and recent accomplishments have included [an example or two from professional experience that illustrates expertise. If you find yourself completely unable to do your job while pregnant, you still have some options. Happy Hour 1: Give new employees a brief introduction. If the thought of sharing the joyous news with the world is too much to handle, new parents could ask a co-worker to announce baby's arrival at work. These techniques can help you both get back to sleep safely and soundly. Nancy Newcomer will be training [employee name], and Im sure youll see the two of them in the office during orientation next week so be sure to say hi. You should include the name of the new employee, the date that they are starting, and their position with the company. Start with your HR person's first name if that's what people at your job call them. You can ease the employee into the position by letting the rest of the staff know this person is coming. Perhaps theyd like to add a photo of them with their family or their pets or a photo of their favorite pastime. CEO Willowbury Industries, Subject Line: Welcome [Employee name] to [Company name]. Work with you to identify current employees who may be able to absorb some of the duties. So much so, she decided to try it herself. You might even create a negative impact because your employees will feel like the company is always hiring and firing people. This letter template has all the necessary details to guide you to structure the letter to inform the birth of your colleagues baby. Sub- Inform the birth of a baby. He/She weighed (Weight)! The new employee announcement email is part of the onboarding process. strategic values relating to expectations, 7+ Email Personalization Practices with Real Examples, 14 Reminder Email Examples For Every Situation (Templates), 11 Customer Survey Email Template Examples. We ask that all visitors be planned in advance to work around our rigorous training program. Aside from that, she has her packaged plan; with your help, shes likely to get into the game faster.Please join me in welcoming Joyce to the ABC Company.Regards.Director, People Operations[Name][Signature]. Thus, this is why she deserves all the love from us. How about this cute baby plant and card delivered right to their door? He/she even looks like me with (Hair Color) and (Eye Color)! Hey, did you hear (Employee Name) and his/her (Spouse, Partner, etc. Many women worry about how the news will be received. Please feel free to reach out to me with any comments or questions via my about page. ]Joyce received a bachelors degree in [discipline] from the [institution attended] and a masters degree in [discipline] from [institution. The baby weighed [birth weight] and measured [birth height]. Do you and baby need some shut-eye? New Employee Announcement Template: I hope this letter finds you all well! Find the latest news and members-only resources that can help employers navigate in an uncertain economy. For example, you could write, "Dear Mr./Ms. employee introduction email. Composing a mail to inform the boss about the birth of your child, begin by greeting him or her. Please send pictures soon! Telling current employees about the new hire will help make the new hire feel welcome and it helps create better work relationships. I was happy to hear from my colleagues especially when I already felt a bit out of the loop after I had my children. This one from Amazon comes fully assembled with 60 diapers to start the parents off. It could be embarrassing. FMLA leave is limited to 12 weeks within a one-year period, and most women use it for their maternity leave. Template of New Employee Announcement Email. Depending on the employee, you may also frame it as an opportunity for them to take on a more advanced role in the company, giving them the chance to prepare for career advancement. Something went wrong. These results point to the importance of seeking input from employees about what they value and recognizing the variation that exists among generations, length of service, income level and gender. So if youre nervous about spilling the beans, dont be. Other things that you can include: Does a new employee announcement have to be an email? Write your full name and mention the department in which you are working. Now that you know what a new employee announcement email is and can differentiate it from a new hire welcome email, this is the right time to grab a welcome email template and start welcoming your new hires. Best practices for new employee announcement emails Subject line: Welcoming [Employee's name] to [Company name] / [department] Hi all, Let's give a warm welcome to [Employee's name] who will be joining us as a [Job title] on [Start date]. (Name of contact) from HR will be putting together a gift basket for the family, please see her by Friday if you wish to contribute. Though, as for internal emails to current employees, including your name in such emails is rather a decision to be polite. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. Ideally, you will share your news personally with your direct reports, assuring them that you will have clear plans in place to ensure your leave is not burdensome to them. Diaper cakes are a classic baby shower gift and they are always a fun way to send new baby wishes to a friend or coworker. The firm, she added, has "thrown the 'one-size-fits-all' benefits approach out the window" and, as others have done, expanded its benefits menu to include mental health services and backup child care reimbursement and support. Members can get help with HR questions via phone, chat or email. It's crucial to get the new employee announcement email right as it's part of the onboarding process. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Welcome to Seaside Sundays! At (Time) on (Date), the Stork Market hit its highest mark yet when (Baby Name) was born to (Parent's Names). Since the pandemic began, Michele Lodin, vice president of total rewards with Los Angeles-based HR services firm Enspira, has seen companies add more mental health services "to diversify the types of treatment options available and to expand the network of providers.". Sending you much love and warm wishes at this happy time. Warm congratulations on your new role as proud parents! Being a new mother is such a rewarding experience, filled with sleepless nights and lots of wonderful memories that you can barely remember through the haze! When discussing accommodations, it is important to note that pregnancy is not a reason not to meet job performance expectations. Reprieve from certain non-essential work duties. If you could have dinner with any living person, who and why? How to UseWhite Noise toHelp Your BabySleep. Write the date from when you will be resuming your duties again. } Again, reiterate you will have clear plans in place to ensure your absence has the least amount of impact on the company and your individual employees. Please try again later. If you want to inject some humour into your new baby email, then tread carefully so you dont say the wrong thing. The question: Are you a part of us? Soother clip [see below to add personalization] As the new H.R. Are you pregnant and wondering how to break the news at work? She moved here to be closer to her family and is excited to be back in Seattle. It can be a fine line and difficult to manage. After all, a pregnancy announcement can signal significant changes for your coworkers, too. I have scanned and attached his/ her birth certificate. Include a link at the end of your email to a blog, Instagram account, or another photo sharing site. Information you might want to include in your new employee email announcement could be: Something about their educational/professional background, Something personal about the new employee, Where the new person will be located in the building, How to get in touch with the new employee. Often, companies send a gift basket from the whole office to congratulate someone on the birth of their new baby. Paste the photo into the body of the email, preferably after providing the stats. The accommodation does not pose a significant burden or expense on the employer. Wow your relatives and closest friends with these unique baby announcement ideas! Remember that if your coworker is on maternity leave, they may not have access to their work email. If you have a more formal relationship with your coworker, then try one of these phrases: Wishing you and your family the absolute best at this exciting time! I have some great news.Im pleased to announce that Joyce Abraham will join our team as [Policy Analyst] on 16th December 2020.Joyce will work with the [Policy, Partnership, and Enterprise Department] to scale our impact.She has previously worked in the [international policy space]. Best wishes and Im sure your new addition will bring so much joy to you and your family. If you dont get the chance to see [employee name] throughout the week, well be hosting a brief welcome coffee and donut break on Friday. They provide similar accommodations for non-pregnant employees who have limitations. Here are some human resources email address examples you can use: hrdepartment@domain.com. Congratulations to the proud parents, we are so happy for you. Most women choose to wait until after the first trimester when their risk of miscarriage drops significantly. Questions like the following can be fun and great conversation starters: Where would you like to travel somewhere youve never been? Want to know how to congratulate a coworker on a new baby and be unique at the same time? On [date] at [time] she has become a mother of a [boy/girl]. Start your new employee announcement email with a clear and concise subject line. should be sent a few days prior. Search and download FREE white papers from industry experts. But, you know what's really crazy? However, you may choose to disclose your pregnancy to your supervisor earlier if you suffer from severe morning sickness that interferes with your job performance. We are all so thrilled for you on the arrival of your newest family member! My name is (Baby First Name) and I was born on (Date) at (Time). The best part is, they named him/her (Baby Full Name)! Write the date on which you conceived and whether its a boy or a girl. Virtual & Washington, DC | February 26-28, 2023. Im so excited for you and cant wait to meet your little bundle of joy! I plan to work until as close to my due date as possible and then return to work after a three-month maternity leave. If you have a close-knit workplace, you may also want to include information on when and how to visit the family. Over the next few months, I plan to do the following: Of course, the date of the beginning of my leave may vary slightly due to the unpredictability of pregnancy, but I plan to give you as much notice as possible if any changes arise. You have successfully saved this page as a bookmark. If you use your FMLA leave while you are pregnant, you may not have any remaining time off once your baby arrives if your company, like most in the U.S., does not offer maternity leave. To: Aldric@gmail.com Dear Mr. Aalin, If this picture isn't enough to satisfy you, cards and gifts can be sent to (Home Address). That way, the new hire can better understand how things work in the company. (Employee Name) and (Partner Name) wish to present the newest member of our family, (Baby's Full Name). On (date) I became a dad thanks to the birth of my healthy baby boy/girl, (Baby's Name). His target date for completion of the course is next May. Even if some team members work remotely, they know the new employee with this announcement email.Some companies spice up this first day for the new hire by showing them around the various departments and introducing them to other employees.As simple as this gesture could be, its always a memorable one. [Employee's name] will be part of the [department/team employee will work in or with] to [mention the key . } Here are some funny samples of new baby messages. As an Amazon Associate, we earn from qualifying purchases. With our Free Forever plan you can send emails to up to 2,500 of your subscribers. These regulations apply to companies with 15 or more employees. Formal invitation letter to be present at the function. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. If he/she doesn't bring a smile to your face, we'll give you a full refund of all the hugs, well-wishes, or gifts you gave him/her. Some companies like to send email introductions to the entire organization. Mass email messages can help spread the news to people who may not be visiting you in those first days, such as co-workers and acquaintances. Be the first to rate this post. Define the purpose of the email Next, explain your purpose for emailing them. Lin Grensing-Pophal, SHRM-SCP, is a Wisconsin-based business journalist with HR consulting experience. Joyce will participate in employee onboarding activities for her first few weeks on the job.Joyce will work closely with [insert co-worker name], who will serve as her official mentor. How do you hide some of the more subtle pregnancy symptoms that may be a dead giveaway? This will include recruitment, record maintenance, and payroll processing. What Is Human Resource Development (HRD)? While you may not be ready to share your condition widely with the whole office, sharing on a need-to-know basis may be necessary. And this new employee announcement email becomes a premise for a healthy and long-term relationship. Parent's Guide. You can even send out an announcement email a few days prior to the new employees start day. So, we put out a call for qualified individuals to fill the position. An approximation of your maternity leave dates. Ongoing communications and assessing both usage and employee sentiment can help ensure that workers understand and value the benefits they're being offered. This is a really pretty card that is formal enough to send to a coworker that you are not overly close to. In Texas, she worked for LongHorn Industries as the Administrative Assistant before going to the University of Texas in Austin for her Bachelor of Science degree in Human Resources. Mary Sweeney, BSN, RN, CEN is an oncology nurse navigator and freelance medical writer. These are all icebreakers, questions designed to get people talking, sharing a little bit about themselves, but theyre not meant to pry or get too personal. Home Letters Templates Inform Letters. She will begin her journey with us on the 16th of December 2020.As the policy analyst, Joyces responsibilities will include [information about what she will be doing]. Another good idea is to send a basket of baby goodies along with a congratulatory message. That can make the new employee email announcement challenging to write. After evaluating our family unit, it was clear we were lacking in the sharing love department. I wish her motherboard blesses her with profound happiness. Were super excited that ABC welcomes another strong talent.As youre able, please take some time to introduce yourself to Joyce and join me as we welcome our newest team member.Regards.Director, People Operations[Name][Signature], Hello Team,Im pleased to announce that Joyce Abraham will join us as a Policy Analyst. Jan 31, 2023 - By Your new employee will feel less anxious and their co-workers will feel better prepared by knowing some basic things about their new team members. 6 Tips to Help Your Baby Fall Asleep Without Being Held. The survey received responses from 500 full-time employees and 500 HR representatives and senior leaders across the U.S. If you'd like to cash in on the stork's delivery now with congratulations, send (Employee Parent's Name) a message at (Phone Number). Most people, even professionals, confuse the difference between a new employee announcement email and a new employee welcome message. Owen McGab Enaohwo is the CEO and Co-Founder of SweetProcess; an easy-to-use and intuitive business process management software founded in 2013 that makes it possible for company executives and their employees to collaborate together to quickly document standard operating procedures, processes, and policies. This connection with the new employee also bridges communication, and it lets them know youre interested in them. Take a moment to stop by and welcome her to the company.Joyce is a seasoned traveler and amateur photographer with plenty of stories to share. Home Community March 2013 Meet other parents of March 2013 babies and share the joys and challenges as your children grow. Congratulations on the safe arrival of your precious baby girl! Child care support has also emerged as an important benefit for recruitment, she noted. It all starts with announcing your pregnancy to your employer, which you need to do with care, respect, and intention. 30 Cute &Modern PregnancyAnnouncement Ideas to Share the News. I hope you love your time here. If you are close enough and feel that a greeting card or email is not enough, then the best way to find a gift is to look at their list of baby shower gifts on the registry. Extremely large companies might have many locations or buildings and only send notices to the involved location. One example of an email you can send to congratulate your coworker on their new baby is this: Dear [Coworker], I am excited to hear the wonderful news about your new baby! Dear [all staffs/employees] I am pleased to inform you that [employee name] has been blessed with a baby. To increase workplace flexibility, PwC has instituted a number of new offerings, including: The idea that benefits will be valued differently by different workforce segments is something that Evive, a digital engagement and communication technology firm, discovered through its annual National Employee Journey survey, said Elisabeth Duncan, vice president of HR at the firm. Enjoy the coming weeks and stay in touch! I am happy to share this good news with you all. Enter your email address Enter your due date or child's birthday Trying to conceive? You see, the way you welcome your new hires shows your organizational structure, culture and how you value people. How to write an email to HR Follow these steps to compose a professional email to your HR representative: 1. A succinct and concise summary of the employee's skills and achievements will do just fine. When youre finally ready to spill the beans, here are some tips on how to do it well. This bridges the communication gap and assures the new hire that her needs will get an immediate response whenever she reaches out through that channel. Existing employees can go to the tables and ask their new coworkers questions. Parent names (starting with the person who works at the company you are emailing). If you have a much more informal relationship with the coworker but want to make sure not to say the wrong thing, try this email: Congratulations on the arrival of the newest member of your family! This is because the new hire understands she is a part of a new work family now, as the announcement email eases her into the new workplace.